Donor Relations & Fundraising Coordinator
Adamant Music School
Part-time Contract | 12+ hrs/week | 6 months, renewable based on results
$30–$35/hour (based on experience)

Updated October 22, 2025

 

Overview

Adamant Music School seeks an experienced, creative part-time professional to strengthen donor engagement and fundraising.

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This 6-month contract focuses on retaining current donors, reconnecting with past supporters, and launching Adamant’s first comprehensive giving campaign — the Vermont Legacy Giving Levels.

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The Coordinator will help shape every aspect of the donor experience: developing meaningful events and recognition benefits, deepening relationships with supporters, and building the foundation for long-term fundraising success.

 

Key Responsibilities

Donor Stewardship & Recognition

• Thank donors promptly by phone, letter, or email; ensure acknowledgments within 48 hours.

• Track and deliver recognition benefits for all giving tiers (Neighbor through Evergreen Founder).

• Draft donor communications — thank-you templates, renewal messages, impact updates.

• Maintain donor listings for website, concert programs, and the on-site Donor Wall.

Fundraising Campaign & Event Development

• Coordinate rollout of the new Vermont Legacy Giving Levels and integrate into appeals.

• Design and distribute seasonal fundraising campaigns (e.g., Spring Member Drive, Sugar Maple Campaign).

• Develop and implement donor appreciation events and rewards — receptions, masterclasses, house concerts, or Vermont-themed thank-you gifts.

• Collaborate with leadership to build a clear, tier-based rewards system that reflects Adamant’s artistry and community spirit.

• Plan and execute at least one signature donor event during the contract term.

Donor Cultivation & Outreach

• Reconnect with lapsed donors and alumni; coordinate outreach with board and volunteer callers.

• Identify and qualify prospects for higher giving tiers (Green Mountain Ambassador and above).

• Track pledges, renewals, and memberships; ensure timely follow-up and benefit delivery.

• Gather feedback from donors to refine recognition and engagement practices.

Database & Reporting

• Support setup of Bloomerang CRM and Fundraising platform; enter donor data, giving history, and contact notes.

• Maintain accurate records of gifts, pledges, and communications.

• Provide weekly progress reports summarizing outreach, donor engagement, and fundraising results.

Qualifications

• Experience in donor relations, fundraising, or nonprofit development (arts background preferred).

• Creative, organized communicator able to design donor experiences and events.

• Excellent writing and interpersonal skills; genuine enthusiasm for expressing gratitude.

• Familiarity with donor databases or CRMs (Bloomerang preferred).

• Comfortable making donor calls and collaborating with the Board of Directors and volunteers.

• Appreciation for classical music, arts education, and Vermont’s artistic heritage.

Contract Terms

• Fixed 6-month contract, renewable based on measurable fundraising and engagement results.

• 12+ hours per week; remote work with flexible scheduling.

• Reimbursement for pre-approved donor engagement expenses (printing, mailings, event costs).

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How to Apply

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Send résumé and examples of donor communication to Susan Ellinger, Program Coordinator, at 

sellingeradamantmusicschool@gmail.com.  Subject line: Donor Relations & Fundraising Coordinator – AMS.